25 Excel Shortcuts to Highlight Rows (FAST) (2023)

If you work with data in Excel, you're bound to find yourself highlighting rows of information. Highlighting rows can be a great way to visually distinguish different types of data, or to draw attention to a particular set of data. And while you can always highlight rows manually, it's much faster to use a keyboard shortcut.

In this article, we'll show you 25 different keyboard shortcuts that you can use to quickly highlight rows in Excel. These shortcuts work in both Windows and Mac versions of Excel.

1. To highlight the row of the active cell, press Shift + Spacebar. This shortcut will select the entire row that contains the active cell. You can then use any of the other row selection shortcuts to further modify the selection.

2. To highlight multiple rows, select the first row you want to highlight, then press Shift + Spacebar. Next, use the arrow keys to select additional rows. As you move up and down with the arrow keys, the rows will become highlighted. To stop selecting rows, press Esc.

3. To highlight every other row in a selection, press Ctrl + Shift + Spacebar. This shortcut will select the entire row of the active cell, then select every other row below it. You can then use any of the other row selection shortcuts to further modify the selection.

4. To highlight every third row in a selection, press Ctrl + Shift + Spacebar, then press Shift + F8. This shortcut will select the entire row of the active cell, then select every third row below it. You can then use any of the other row selection shortcuts to further modify the selection.

5. To highlight every fourth row in a selection, press Ctrl + Shift + Spacebar, then press Shift + F8 twice. This shortcut will select the entire row of the active cell, then select every fourth row below it. You can then use any of the other row selection shortcuts to further modify the selection.

6. To highlight the rows in a selection that contain data, press Ctrl + Shift + Spacebar, then press Shift + F5. This shortcut will select the entire row of the active cell, then select only the rows that contain data. You can then use any of the other row selection shortcuts to further modify the selection.

7. To highlight the rows in a selection that do not contain data, press Ctrl + Shift + Spacebar, then press Shift + F5 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not contain data. You can then use any of the other row selection shortcuts to further modify the selection.

8. To highlight the rows in a selection that contain errors, press Ctrl + Shift + Spacebar, then press Shift + F6. This shortcut will select the entire row of the active cell, then select only the rows that contain errors. You can then use any of the other row selection shortcuts to further modify the selection.

9. To highlight the rows in a selection that do not contain errors, press Ctrl + Shift + Spacebar, then press Shift + F6 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not contain errors. You can then use any of the other row selection shortcuts to further modify the selection.

10. To highlight the rows in a selection that are blank, press Ctrl + Shift + Spacebar, then press Shift + F7. This shortcut will select the entire row of the active cell, then select only the rows that are blank. You can then use any of the other row selection shortcuts to further modify the selection.

11. To highlight the rows in a selection that are not blank, press Ctrl + Shift + Spacebar, then press Shift + F7 twice. This shortcut will select the entire row of the active cell, then select only the rows that are not blank. You can then use any of the other row selection shortcuts to further modify the selection.

12. To highlight the rows in a selection that contain a specific value, press Ctrl + Shift + Spacebar, then press Shift + F8. This shortcut will select the entire row of the active cell, then select only the rows that contain the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

13. To highlight the rows in a selection that do not contain a specific value, press Ctrl + Shift + Spacebar, then press Shift + F8 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not contain the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

14. To highlight the rows in a selection that begin with a specific value, press Ctrl + Shift + Spacebar, then press Shift + F9. This shortcut will select the entire row of the active cell, then select only the rows that begin with the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

15. To highlight the rows in a selection that do not begin with a specific value, press Ctrl + Shift + Spacebar, then press Shift + F9 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not begin with the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

16. To highlight the rows in a selection that end with a specific value, press Ctrl + Shift + Spacebar, then press Shift + F10. This shortcut will select the entire row of the active cell, then select only the rows that end with the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

17. To highlight the rows in a selection that do not end with a specific value, press Ctrl + Shift + Spacebar, then press Shift + F10 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not end with the specific value. You can then use any of the other row selection shortcuts to further modify the selection.

18. To highlight the rows in a selection that contain a specific text string, press Ctrl + Shift + Spacebar, then press Shift + F11. This shortcut will select the entire row of the active cell, then select only the rows that contain the specific text string. You can then use any of the other row selection shortcuts to further modify the selection.

19. To highlight the rows in a selection that do not contain a specific text string, press Ctrl + Shift + Spacebar, then press Shift + F11 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not contain the specific text string. You can then use any of the other row selection shortcuts to further modify the selection.

20. To highlight the rows in a selection that contain a specific number, press Ctrl + Shift + Spacebar, then press Shift + F12. This shortcut will select the entire row of the active cell, then select only the rows that contain the specific number. You can then use any of the other row selection shortcuts to further modify the selection.

21. To highlight the rows in a selection that do not contain a specific number, press Ctrl + Shift + Spacebar, then press Shift + F12 twice. This shortcut will select the entire row of the active cell, then select only the rows that do not contain the specific number. You can then use any of the other row selection shortcuts to further modify the selection.

22. To highlight the rows in a selection that are greater than a specific number, press Ctrl + Shift + Spacebar, then press Shift + F13. This shortcut will select the entire row of the active cell, then select only the rows that are greater than the specific number. You can then use any of the other row selection shortcuts to further modify the selection.

23. To highlight the rows in a selection that are less than a specific number, press Ctrl + Shift + Spacebar, then press Shift + F13 twice. This shortcut will select the entire row of the active cell, then select only the rows that are less than the specific number. You can then use any of the other row selection shortcuts to further modify the selection.

24. To highlight the rows in a selection that are equal to a specific number, press Ctrl + Shift + Spacebar, then press Shift + F14. This shortcut will select the entire row of the active cell, then select only the rows that are equal to the specific number. You can then use any of the other row selection shortcuts to further modify the selection.

25. To highlight the rows in a selection that are not equal to a

Excel is a powerful tool that can help you manage and analyze data with ease. However, navigating through large spreadsheets can be time-consuming, especially when you need to highlight specific rows. Fortunately, there are many Excel shortcuts that can help you highlight rows quickly and efficiently. In this article, we will discuss 25 Excel shortcuts to highlight rows fast.

1. Highlight the Entire Row

If you want to highlight the entire row, simply click on the row number on the left-hand side of the spreadsheet. To highlight multiple rows, click and drag your mouse over the row numbers.

2. Highlight Multiple Rows

If you want to highlight multiple rows that are not next to each other, hold down the "Ctrl" key and click on each row number that you want to highlight.

3. Highlight the Active Row

To highlight the active row, press the "Shift" key and the "Spacebar" at the same time.

4. Highlight the Active Cell and Row

To highlight the active cell and row, press the "Ctrl" key and the "Shift" key at the same time, and then press the "Spacebar".

5. Highlight the Active Column

To highlight the active column, click on the column letter at the top of the spreadsheet.

6. Highlight Multiple Columns

If you want to highlight multiple columns that are not next to each other, hold down the "Ctrl" key and click on each column letter that you want to highlight.

7. Highlight the Entire Worksheet

To highlight the entire worksheet, press the "Ctrl" key and the "A" key at the same time.

8. Highlight Rows Above or Below the Active Row

To highlight rows above the active row, press the "Shift" key and the "Up Arrow" key at the same time. To highlight rows below the active row, press the "Shift" key and the "Down Arrow" key at the same time.

9. Highlight Rows to the Left or Right of the Active Column

To highlight rows to the left of the active column, press the "Shift" key and the "Left Arrow" key at the same time. To highlight rows to the right of the active column, press the "Shift" key and the "Right Arrow" key at the same time.

10. Highlight Rows with Specific Text

If you want to highlight rows that contain specific text, press the "Ctrl" key and the "F" key at the same time to open the "Find and Replace" dialog box. Type in the text that you want to find, and then click on the "Find All" button. All of the rows that contain the text will be highlighted.

11. Highlight Rows with Specific Values

If you want to highlight rows that contain specific values, select the column that contains the values that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Equal To". Type in the value that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

12. Highlight Rows with Specific Dates

If you want to highlight rows that contain specific dates, select the column that contains the dates that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "A Date Occurring". Select the date range that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

13. Highlight Rows with Specific Formulas

If you want to highlight rows that contain specific formulas, select the column that contains the formulas that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Cell Contains". Type in the formula that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

14. Highlight Rows with Specific Errors

If you want to highlight rows that contain specific errors, select the column that contains the errors that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Errors". Select the type of error that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

15. Highlight Rows with Specific Text Lengths

If you want to highlight rows that contain specific text lengths, select the column that contains the text that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Text Length". Select the text length range that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

16. Highlight Rows with Specific Cell Colors

If you want to highlight rows that contain specific cell colors, select the column that contains the cell colors that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Cell Color". Select the cell color that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

17. Highlight Rows with Specific Font Colors

If you want to highlight rows that contain specific font colors, select the column that contains the font colors that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Font Color". Select the font color that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

18. Highlight Rows with Specific Icon Sets

If you want to highlight rows that contain specific icon sets, select the column that contains the icon sets that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Icon Sets". Select the icon set that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

19. Highlight Rows with Specific Data Bars

If you want to highlight rows that contain specific data bars, select the column that contains the data bars that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Data Bars". Select the data bar that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

20. Highlight Rows with Specific Color Scales

If you want to highlight rows that contain specific color scales, select the column that contains the color scales that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Color Scales". Select the color scale that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

21. Highlight Rows with Specific Top or Bottom Values

If you want to highlight rows that contain specific top or bottom values, select the column that contains the values that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Top/Bottom Rules". Select the type of top or bottom value that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

22. Highlight Rows with Specific Duplicate Values

If you want to highlight rows that contain specific duplicate values, select the column that contains the values that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Duplicate Values". Select the formatting that you want to apply to the highlighted rows.

23. Highlight Rows with Specific Unique Values

If you want to highlight rows that contain specific unique values, select the column that contains the values that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Unique Values". Select the formatting that you want to apply to the highlighted rows.

24. Highlight Rows with Specific Blanks or Non-Blanks

If you want to highlight rows that contain specific blanks or non-blanks, select the column that contains the values that you want to highlight. Click on the "Conditional Formatting" button in the "Home" tab, and then select "Highlight Cells Rules" and "Blanks" or "Non-Blanks". Select the formatting that you want to apply to the highlighted rows.

25. Highlight Rows with Specific Conditional Formatting Rules

If you want to highlight rows that contain specific conditional formatting rules, click on the "Conditional Formatting" button in the "Home" tab, and then select "Manage Rules". Select the rule that you want to highlight, and then select the formatting that you want to apply to the highlighted rows.

By using these Excel shortcuts, you can highlight rows quickly and efficiently, saving you time and effort. Whether you need to highlight rows with specific text, values, dates, formulas, errors, or formatting, Excel has a shortcut that can help you get the job done. So, start using these shortcuts today and take your Excel skills to the next level!